Team Contract

Code of Conduct: As a project team, we will: ·         Work proactively, anticipating potential problems and working to prevent them. ·         Keep other team members informed of information related to the project. ·         Focus on what is best for the entire project team.

Participation: We will: ·         Be honest and open during all project activities. ·         Encourage diversity in team work. ·         Provide the opportunity for equal participation. ·         Be open to new approaches and consider new ideas. ·         Have one discussion at a time. ·         Let the project manager know well in advance if a team member has to miss a meeting or may have trouble meeting a deadline for a given task.

Communication: We will: ·         Decide as the team on the best way to communicate. Since a few team members cannot meet often for face-to-face meetings, we will use e-mail, a project Website, and other technology to assist in communicating. ·         Have the project manager facilitate all meetings and arrange for phone and video conferences, as needed. ·         Work together to create the project schedule and enter actual into our enterprise wide project management system by 4 p.m. every Friday. ·         Present ideas clearly and concisely. ·         Keep discussions on track.

Problem Solving: We will: ·         Encourage everyone to participate in solving problems. ·         Only use constructive criticism and focus on solving problems, not blaming people. ·         Strive to build on each other’s ideas.

Meeting Guidelines: We will:                ·         Plan to have a face-to-face meeting the first and third Tuesday morning of every month. ·         Meet more frequently the first month. ·         Arrange for telephone or videoconferencing for participants as needed. ·         Hold other meetings as needed. ·         Record meeting minutes and send them out via e-mail within 24 hours of all project meetings, focusing on decisions made and action items from each meeting.